Toastmasters-Mentors of Focus
Officer’s Meeting

Date: 02/25/04

Attended by:

Alexis Halmey

Cathey Armillas

Scott Stevenson
Herb Yamamoto
Diana Knoles

 

I.                   Treasurer’s report

A.     Account balance: ~$278.00

II.                Club Success Plan / Club Membership

A.     We reviewed the club success plan and brought up the only real issue that we have to deal with: Membership. We must have at least 20 members signed up by June 30th to qualify for distinguished club status

B.     Review of members contacted:
Herb emailed Case but got no response

Scott emailed Jim and got no response
Sean will not be attending for the next 3 months due to work conflict but should renew.

C.     We estimate about 6 members that will renew. We still need to enroll 5 more to meet the goal.

D.    Ways to get new members:

1.            Darlene/Roxanne will be in charge of making flyers and tents. Scott and Alexis will ask for permission to put the flyers/tents at the commons. Scott will send the old files from Denise to Roxanne and Darlene for the flyers.

2.            Scott gave updated information to the Wilsonville newspaper so they can run a classified.

3.            Diana will see if she can get the Wilsonville chamber of commerce to post information about MOF.

4.            Alexis to contact Xerox and Mentor Graphics to see if they will post information and/or put information about MOF in their new employee packets.

III.             Open House

A.     We will have an open house on March 17th.

B.     Have one more officer’s meeting on March 10th.

C.     Someone needs to come early to reconfigure the seating. The Sergeant-at-Arms should do this however; we do not have an active one right now. Alexis please send out an email to ask for a volunteer for the Sergeant-at-Arms officer. This person will also greet people, restock the ballots, etc.

D.    With no Sergeant-at-Arms, all officers’ can come a little early to help.

E.     Alexis will make a welcome board for the open house.  We can also clip name badges on it so that no one will forget to wear theirs.

 

Action items:

 

1)      Roxanne/Darlene to make flyers and tents

2)      Diana to get MOF info posted at the Wilsonville Chamber of Commerce

3)      Alexis to contact Xerox and Mentor Graphics

4)      Alexis to make a welcome board for Open House