Wednesday, August 30, 2006

Mentors of Focus Toastmasters Club

Officers Meeting

Infocus

2nd meeting with the New Club Officers for 2006-2007  

Attendees: Cathey Armillas, Kondi Kulisewa, Dan Hahn, Jai Jain, Michele Tedd, Scott Stevenson, Kristine Leek

· OFFICER ROLES

President – Cathey Armillas

VP Education – Kondi Kulisewa

    VP Membership – Dan Hahn

    VP Public Relations – Jai Jain

Secretary – Michele Tedd

Treasurer – Scott Stevenson

Sergeant At Arms – Kristine Leek

Meeting Agenda:

1: Goals for the Club Success Plan

2: Membership drive/ways to attract new members

3: Ideas to help retain and involve current members

4: Time limits on speeches

5: Mentoring program

1: Goals for the Club Success Plan

Recap:

The Club Success Plan 2006-2007

• Achieve 5 of 10 Goals = Distinguished Club
• Achieve 7 of 10 Goals = Select Distinguished Club
• Achieve 9 of 10 Goals = President's Distinguished Club

2006-2007 Club Success Plan:

Goal #1: [2] CTMs	Jai, Dan, Kondi
Goal #2: [2] Additional CTMs	Michele, Loren, Scott
Goal #3: [1] ATM	Scott, Alexis
Goal #4: [1] Additional ATM	Cathey
Goal #5: [1] CL, AL, or DTM	Dan, Scott
Goal #6: [1] Additional CL, AL, or DTM	Cathey
Goal #7: [4] New Members	Dan
Goal #8: [4] Additional New Members	Dan
Goal #9a: [4 min] Officers Trained : Jun-Aug	Cathey (Completed July 06)
Goal #9b: [4 min] Officers Trained : Dec-Feb	Cathey
Goal #10a: [1] Officer List :	Scott (Completed May 06)
Goal #10b: [2] Semi-Annual Report	Scott (will submit Sept 06 & March 07)

2: Membership drive/ways to attract new members

We talked about playing up the angle or tag lines on creating a better advertising strategy. Jai recommended that the Mentors of Focus Flyer(s) be updated &/or modified so it stand out better when placed on a bulletin board.

Action: Jai will come up with some tag lines for advertising Toastmasters, and bring them to the next officers meeting. He will also come up with a better looking Mentors of Focus Flyer.

3: Ideas to help retain and involve current members

Cathey found a link on another Toastmaster’s Club website that gave some info on how to keep members. Cathey will be sending this link to us. We also were talking about other ways to keep members & we thought of possibly a survey or questions that we could ask the members to see where they think we are going as a club or what they would like to get out of the club, which would give them a desire to keep coming. Cathey said that there is a survey called the Survey Monkey on the Internet that we could hook up to & see what we could do with it.

Action: Dan will be going to this website to see how we can use it &/or see if he can prepare a demonstration or a list of questions that we could present to the club. Dan will bring this back to the next officers meeting for us to take a look at, to see if it can be used to benefit the club’s members?

4: Time limits on speeches

We talked about how the Speaker’s Forum went & how we ran out of time, so each speech did not get a verbal evaluation – only a written evaluation. We decided as a Club, we needed to be more time conscious when it came to the speeches & the verbal evaluations. We talked about how we could get this done &/or how to make it happen. This is what we decided to do & it was voted on:

• The appointed Timer will keep a close watch on the time and when the speaker &/or evaluator comes to the end of their allotted time (4-6, 2-3 minutes), the Timer Box is set to RED.
• The speaker &/or the evaluator will only have 1 more minute to finish up their talk.
• When the Timer Box reaches the added minute rule, and the speaker &/or the evaluator is still talking – then the appointed Timer will stand up & start clapping, then the club members will follow suit.
• At this time the speaker &/or the evaluator will need to stop & go back to their seat.

Action: Cathey will bring this up at the next Club Meeting, that everyone is aware of the new time limit allotment, and will make sure that the appointed Timer knows what they will be responsible for, along with the Timer’s other duties.

5: Mentoring program

With each new member’s packet, there is information that talks about Toastmaster’s Mentoring Program, and if they would like to have a mentor assigned to them. We have 3 new people that have joined our club in this past month & they are in need of a mentor.

A Mentor should be a club member who has at least finished project 6 in the Basic Manual &/or above. They also need to have a working knowledge of how Toastmaster’s work & the Educational/Leadership Awards/Goal Objectives, and how these can be reach/met. Mentor’s of Focus also has experienced Mentors (Tutor/Coach) that can help with specific issues or concerns, those Mentors are Scott, Alexis, Herb, and Cathey.

Jai Jain asked for a Mentor - Cathey will be his Mentor.

John Byers asked for a Mentor - Kondi will be his Mentor.

Bob Krynak asked for a Mentor – there is an opening for a Mentor.

Nicole Chorak asked for a Mentor – Cathey will his Mentor

Kristine Leek’s Mentor is Scott Stevenson

Michele Tedd’s Mentor is Scott Stevenson

Action: Kondi will approach each new member on the Mentoring Program & pair an officer with a new member. Kondi will also confirm with Genie Aylor to see if she would like to be considered as a Mentor.

Scott Stevenson will be out for the next 2 weeks on vacation. Michele Tedd will be on vacation during the week of September 11-15 2006, she will forward to the officers the Minutes Form for the Club, so we will need someone to fill out the club minutes for that Wednesday 13^th & email the form to Scott’s email address:   scott19770@gmail.com

Have a Great Labor Day Weekend & we will see you next Wednesday Sept 6, 2006.

Thanks Michele