Wednesday, January 3, 2007
Mentors of Focus Toastmasters Club
Officers Meeting
Infocus
This is our 5th meeting for 2006-2007
Attendees: Cathey Armillas, Kondi Kulisewa, Dan Hahn, Scott Stevenson, Michele Tedd, Kristine Leek. Jai was attending a Xerox Business Meeting, so he was not able to attend.
· OFFICER ROLES
President – Cathey Armillas
VP Education – Kondi Kulisewa
VP Membership – Dan Hahn
VP Public Relations – Jai Jain
Secretary – Michele Tedd
Treasurer – Scott Stevenson
Sergeant At Arms – Kristine Leek
Agenda:
1: Goals for the Club Success Plan
2. Membership drive/ways to attract new members
3. Ideas to help retain and involve current members
4: Mentoring program
1: Goals for the Club Success Plan
MOF has 18 members as of today. We need 20 active members to keep our Distinguished Club status. We may loose from 6 to 7 members by April 2007, which equals about 25% to 30% loss in membership. Nicole, Scott, Michelle, Teri and Alexis have either said they won’t be coming & or participating in the meetings anymore, or just have not made it to the meetings.
Didn’t have an Action plan on this one, but on the other Agenda Items we talked a little bit more on what we needed to do.
2: Membership drive/ways to attract new members.
Objective: To Build Members.
Lots of brain storming on what areas do we need to concentrate on. Dan brought up an idea about having Posters with pictures of our club members, where the members can provide a self examination as to why they joined Toastmasters. This should help to bring order out of chaos. It also helps to get to know one another better & bring us closer together as a club.
We talked about the Survey Monkey & Cathey asked if we got our questions to Dan?
Scott brought up some ideas of what questions we could use, such as:
-Do you view TM as a speakers club?
-Is the meeting time convenient for you?
-Is the meeting structure meaningful to you?
-We have a mentoring program, do you need help? Yes or No. If yes, contact your VP of Education to assign you a mentor.
Disagree, Agree, and Strongly Agree.
We talked about the Open House, that it needs to be put together by the end of January 2007. Scott suggested that the Open House can be set up as a Demo Meeting, where we only have (1) speaker, (1) Table Topic, (1) Evaluator. This will allow time for questions and answers from our guests.
Kristine suggested that at one of the meetings we could have a Do over meeting, where we could do a speech over, if you felt that you didn’t too well and wanted to make it better. Or give a speech about something in your life that you want or would like to make better?
Action: Cathey will email the club members by the end of this week to request pictures & bios, so it can be added on the MOF website.
Action: Cathey will email Jai to get the posters set up for the Open House, and Dan will Chair this Open House.
3. Ideas to help retain and involve current members
4: Mentoring program
Kondi suggested that with each new member- they get assigned a mentor who can help this member set up Goals.
Dan asked if there are guidelines on what a mentor does. Scott said it was the standard protocol. Scott has a power point presentation on Mentoring that he may present to the club.
Around June 30, 2007 Scott will start giving off some of his club responsibilities to the officers, so we’ll need to discuss more a how we are going to work this out. Scott wants to slowly become an advisor for the club & be a back up when needed.
Action: If you do not have an action item; then contact Kondi to help with Education or contact Dan to help with the membership drive.