Wednesday, September 5, 2007

Mentors of Focus Toastmasters Club

Officers Meeting

Infocus- Curry Room

Attendees:

· OFFICER ROLES

*President – Cathey Armillas

*VP Education – Dan Hahn

         VP Membership – Kondi Kulisew

         VP Public Relations – Jai Jain

    *Secretary – Anne Cheney

    *Treasurer – Scott Stevenson

    *Sergeant At Arms – John Byers

     Webmaster – Ashutosh Sanzgiri

Proposed Agenda:

Action: President Armillas  brought up subject of:

              1) membership recruiting strategies.

                a) Need 20 members at time of accounting to qualify for

                DCP award.  Possibility of 50% loss at time of Fall renewal. 

                b) How does Toastmasters get their information in the

                ‘front door’ of businesses, to the HR person over decision

                making. Convince companies of TM benefits.

                c) Open House: to be held in late September, early

                October.

            2) President Armillas will make and give fliers to Dan Hahn

                and to John Byers for distribution at Xerox and Mentor

                Graphics.  Try to get these companies on board.

            3) There are leadership opportunities through the planning of

                membership open house.

            4) Need for full time webmaster (Ashutosh Sanzgiri).

            5)  Need for VP Membership – Dan Hahn invited Katie

                 Martin to take on this role.  She is considering this and will

                 give a response in one week.

             6) Scott Stevenson will contact previous TM members from

               Nike to stir up possible membership interest.

             7) Upcoming speech contest.

             8) We suggested rotating the new member sign-up

                 responsibilities to rotate among the officers.  This is a

                leadership training opportunity to give every one

                experience in case they have the responsibility while

                holding another future office in TM.

Previous Action: 

                Subject of  new membership and retention of

                current members. 

            1) Drop off brochures at companies in Wilsonville.

            2) Find more ways to promote benefits of Toastmasters to

                community

            3) Try to get TM information to the HR heads of local

                businesses.

Follow up:

            Planning is good, we also need accountability of assignments.

It may be a good idea to make long and short term goals with

            an assigned action to follow up with it and a target date.